Traffic management plan – If any part of your activity uses public roads, you will be required to submit a traffic management plan. You’ll need to check requirements with the relevant city or district council and the Environment Canterbury Parks team.
Noise consent – Live or amplified music may require noise consent from the relevant city or district council.
Liquor licence – If you intend to sell or permit alcohol at your event and special liquor licenses may be required. They can be obtained from the relevant city or district council, who can provide you with guidelines for host responsibility.
Public liability insurance – You will be required to obtain public liability insurance for your event, at a minimum of $2,000,000.00. Often a sponsor will provide this coverage as an extension of their existing insurance policy.
Neighbours – Do they know what’s going on? Have you invited them? Please don’t hesitate to ask the Parks team if you are unsure whether this is an issue.
Food – Who is providing this service? Do they have current licences?
Security – Do you need a police presence? Are you providing private security staff? If so, security staff must be registered.
Parking – Will you need additional parking?
Signage – Event signage may be permitted.
Building consents – You may need building consent for marquees over 50sqm, stage, fencing, temporary structures, sound towers. This can be obtained from the relevant city or district council.
Power access – McLeans Forest Oval is the only space that has existing power access.
Toilet facilities – How many will you need, and will you require disabled access? Current Regional Park toilet facilities include, Waimakariri Regional Park (McLeans Forest, West Melton Forest, Kaiapoi Island, Ta Rauakaaka, The Willows, and McIntoshes has a portaloo in summer only) and Lake Tekapo Regional Park.
Rubbish and recycling – Who is cleaning up afterwards?
Health and safety – Every event organiser must be aware of their responsibilities under the Health and Safety At Work Act 2015.
Environment Canterbury wants you to have a successful event and we are happy to provide advice. Please don’t hesitate to contact the Ranger on 03 353 9007 or by email at firstname.lastname@example.org
You can print off this handy checklist.