Notices and events
You'll need to plan and organise an event yourself but our park rangers and staff can provide the information and advice you'll need to make it successful.
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Waimakariri River regional park
World MTB Night Racing Championship Series
Wednesday evenings from 12 April - 7 June 2017
This annual event for mountain bikers runs for 8 weeks during April – June at McLeans Forest. The challenge of racing in the dark adds to the event atmosphere and racing experience.
Organising an event
Traffic Management Plan – If any part of your activity uses public roads, you will be required to submit a Traffic Management Plan. This must be prepared by a qualified STMS individual from the relevant city or district council.
Noise Consent – Live or amplified music may require noise consent from the relevant city or district council.
Liquor Licence – Selling or permitting alcohol at your event? If so, special liquor licences may be required. They can be obtained from the relevant city or district council, who can provide you with guidelines for host responsibility.
Public Liability Insurance – You will be required to obtain public liability insurance for your event. This would normally be a minimum of $1,000,000. Often a sponsor will provide this coverage as an extension to their existing insurance policy.
Forest and Rural Fire Insurance – This is required between 1 September and 30 April each year. This would normally be a minimum of $250,000.
Neighbours – Do they know what’s going on? Have you invited them? Please don’t hesitate to ask the Parks and Reserves team if you are unsure whether this is an issue.
Food– Who is providing this service? Do they have current licences?
Security – Do you need a police presence? Are you providing private security staff? If so, security staff must be registered.
Parking – Will you need additional parking?
Signage – Event signage may be permitted.
Building Consents – You may need building consent for marquees over 50sqm, stage, fencing, temporary structures, sound towers. This can be obtained from the relevant city or district council.
Power Access – Different venues have varying availability of power. You may need to consider a generator.
Toilet facilities – How many will you need and will you require disabled access?
Rubbish and recycling – Who is cleaning up afterwards?
Health and Safety – Every event organiser must be aware of their responsibilities under the Health and Safety At Work Act 2015.
Environment Canterbury wants you to have a successful event and we are here to assist you with information and advice. Please don’t hesitate to contact Park Ranger (Events) on 353 9007or 0800 324 636 (0800 EC INFO).
You can print off this handy checklist here.